TL;DR — A usable consent form for supporter video needs five things: what it's for, how it may be used and shared, how long it's kept, how to withdraw, and who to contact. Below is a template you can copy and adapt with your own legal advice, not a generic boilerplate link.
- Consent wording should sit in the recording flow itself, not buried in a separate terms page.
- Cover where the clip might appear, not just that it will be "used for the campaign".
- Always include a clear way to withdraw consent and a named contact.
- Adapt this template with advice from someone familiar with your jurisdiction before relying on it.
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Read this first
This is general information, not legal advice. Rules on political data, campaign communications and digital imprints vary significantly by country and change over time — check current guidance from your national regulator/electoral authority and consult a qualified professional before relying on this for a live campaign.
The five things a usable consent form should cover
- Purpose — why you're recording this video and what cause or campaign it supports.
- Use and sharing — exactly where the clip might appear: your website, social accounts, paid adverts, a submission to a third party, or elsewhere.
- Retention — roughly how long you intend to keep the clip, and what happens to it after the campaign ends.
- Withdrawal — how someone can ask for their clip to be taken down or for consent to be withdrawn, and roughly how long that takes.
- Contact point — a named person or role, and how to reach them, for any question about the clip.
Template text to copy and adapt
Copy the text below into your recording flow and adapt the bracketed sections with your own details. Have someone familiar with your jurisdiction's rules review the final wording before you rely on it for a live campaign.
- "By recording and submitting this video, I agree that [organisation name] may use my video message to support [campaign/petition/cause name]."
- "I understand this may include my name, my recorded voice and image, and what I say in the video, and that this may reveal my views on [issue/topic]."
- "I understand this video may be used on [organisation]'s website, social media accounts, in campaign materials, and [any other specific uses — e.g. paid advertising, press, a submission to a third party]."
- "I understand [organisation] intends to keep this video for [retention period, e.g. the duration of this campaign plus X months], after which it will be [deleted / archived / reviewed for continued use]."
- "I understand I can ask for my video to be removed or for my consent to be withdrawn at any time by contacting [named contact / email / role], and that this will usually be actioned within [timeframe, e.g. 5 working days]."
- "I confirm I am providing this video voluntarily and understand what it will be used for."
Where consent should sit in the recording flow
Put this directly before or alongside the recording step itself, with a clear affirmative action (a checkbox or an "I agree" tap) rather than assuming someone has read a linked policy. The goal is a record that shows what the person agreed to, at the moment they agreed to it.
Keeping a record
Store a timestamp of when consent was given alongside the clip itself, along with the exact wording shown at the time, since wording may change between campaigns and you want to know which version a given supporter saw.
How to do this in Whoosh
Add your adapted consent wording to the recording screen so supporters see and agree to it before recording. The agreement and timestamp are kept alongside the clip, so you have a record tied to each piece of footage.
Start freeFrequently asked questions
Can we just link to a general privacy policy instead?
A link alone is usually weaker than wording shown directly at the point of recording, particularly for anything that might count as sensitive personal data — check current guidance on what counts as valid consent in your jurisdiction.
Do minors need different wording?
Very likely yes, and the rules on consent from minors vary significantly by country — treat this as a separate question requiring its own specific advice.
Should the consent text be different for a petition versus a political party?
The underlying principles are similar, but the specific obligations on a registered political party can differ from those on an NGO or informal campaign — check what applies to your organisation type.
What if someone withdraws consent after a video has already been published?
Have a process ready to remove it from future use and from platforms you control; removal from third-party shares or reposts may not be fully within your control, which is worth explaining to the supporter.